Session Proposals

Important Deadlines

October 28, 2019: Online submissions open
NEW – December 9, 2019: Deadline to submit Postgraduate Course session proposals at 11:59 PM CST
December 16, 2019: Deadline to submit all other session proposals at 11:59 PM CST
Late December 2019: Acceptance notifications for Postgraduate Courses are sent via email
February 2020: Acceptance notifications for Bench to Bedside, Clinical Workshop, Discussion Group, Rapid-Fire Symposia and Symposia sessions are sent via email
March 6, 2020: Deadline for faculty of accepted sessions to submit biographical information and Conflict of Interest Form
April 10, 2020: Deadline to edit session information for final program
May 11, 2020: Deadline for faculty of accepted Postgraduate Courses to submit presentation materials for inclusion in electronic course books

Submit Session Proposal

Session Proposal Types

Sessions should focus on a wide variety of topics including clinical practice, basic research and other aspects of sleep medicine and sleep research.

SLEEP 2020 is looking for the following types of proposals:
Postgraduate Courses, Bench to Bedside sessions, Clinical Workshops, Discussion Groups,  Rapid-Fire Symposia and Symposia

SLEEP 2020 Hot Topics

The Program Committee encourages abstracts on all relevant topics, but in an effort to include sessions on certain topics, the Program Committee is requesting abstracts on the following topics. Submission of an abstract on these topics does not guarantee acceptance.

  • Artificial intelligence, big data and population health
  • Basic, translational and clinical science of REM Behavior Disorder
  • Diversity, equity and inclusion: Patients, providers and population
  • Fatigue
  • Glia and sleep
  • Hospital-based sleep medicine
  • Innovations in management of hypersomnia
  • Sleep and circadian cell biology
  • Sleep and school performance
  • Sleep, diet, lifestyle and health

Session Proposal Descriptions

Postgraduate Courses

Postgraduate Courses provide intensive information and review on a single topic through a half-day or full day session on Saturday, June 13 or Sunday, June 14, 2020.

  • Including the chair, there is a maximum of four speakers for half-day courses, and eight speakers for full-day courses.
  • A minimum of three speakers, including the chair, must be proposed for any Postgraduate Course.
  • Co-chairs are only available for full-day Postgraduate Courses.
  • Breakout sessions or small workshops within a Postgraduate Course should not be proposed due to time and room constraints.

All Postgraduate Course proposals must adhere to the following schedule:

Time                                            Lecture Number

8:00 AM – 8:15 AM                   Introduction
8:15 AM – 9:00 AM                   Lecture 1
9:00 AM – 9:45 AM                   Lecture 2
9:45 AM – 10:00 AM                 Refreshment Break
10:00 AM – 10:45 AM               Lecture 3
10:45 AM – 11:30 AM                Lecture 4
11:30 AM – 12:00 PM                Questions and Answers*
12:00 PM – 1:00 PM                  Lunch
1:00 PM – 1:15 PM                     Introduction & Recap**
1:15 PM—2:00 PM                     Lecture 5
2:00 PM – 2:45 PM                   Lecture 6
2:45 PM – 3:00 PM                   Refreshment Break
3:00 PM—3:45 PM                    Lecture 7
3:45 PM – 4:30 PM                   Lecture 8
4:30 PM – 5:00 PM                  Questions and Answers

*End of morning half-day courses

**Beginning of afternoon half-day courses

The APSS offers an honorarium for all Postgraduate Course speakers.

  • Speakers may receive a $500 honorarium for up to two Postgraduate Course presentations that are at least 45 minutes in length for a maximum of $1,000.
  • To qualify for an honorarium, the speaker must submit course book materials consisting of PowerPoint slides by May 11, 2020.   There will be no exceptions to this deadline.
  • A maximum of four (4) speakers will be awarded an honorarium for half-day Postgraduate Courses.
  • A maximum of eight (8) speakers will be awarded an honorarium for full-day Postgraduate Courses.
  • Course chairs are eligible only if they provide a 45-minute presentation and meet the requirements listed above.
  • Both members and nonmembers are eligible for the honoraria.

Bench to Bedside Sessions

Bench to Bedside sessions are intended to present attendees with the latest advances in translational science and clinical applications on a specific topic. Sessions may be scheduled beginning at 1:00 PM on Sunday, June 14 through Wednesday, June 17, 2020.

  • Bench to Bedside Sessions are allotted a two-hour time slot to present the latest data and discuss its applicability to treating patients.
  • Individual presentations, which should be approximately 30 minutes each including questions, should be integrated on the same topic.
  • A maximum of 4 speakers, including the chair, is allowed.
  • Co-chairs are not permitted.
  • A fifth participant may be added if the chair intends only to give a brief introduction.

Clinical Workshops

Clinical Workshops are forums for clinicians to review and discuss clinical challenges in sleep medicine within a two-hour time slot. Workshops may be scheduled beginning at 1:00 PM on Sunday, June 14 through Wednesday, June 17, 2020.

  • These sessions should focus on either business aspects of sleep centers or the care of patients.
  • These sessions are appropriate for the presentation and discussion of controversial clinical topics or difficult clinical situations that demonstrate the critical thinking process in clinical sleep medicine.
  • A maximum of 6 participants, including the chair, is allowed.
  • Co-chairs are not permitted.
  • The topics covered in these Clinical Workshops should focus on the business aspects, including economic, legal, political and social aspects of running a sleep center.
  • These sessions are appropriate for addressing business challenges that clinicians face in their daily practices.
  • The topics covered in these Clinical Workshops should have a substantial scientific and clinical basis.
  • Clinical Workshops may utilize a variety of formats, such as case discussions or review of polysomnograms with a panel of “master” clinicians or lecturers reviewing a clinical topic followed by group discussion.
  • If case discussions are used, the chair is responsible for ensuring that the cases are of high quality, and that appropriate data are available for discussion.

Discussion Groups

Discussion Groups are forums for a less formal presentation of a topic within a two-hour time slot. Sessions may be scheduled beginning at 1:00 PM on Sunday, June 14 through Wednesday, June 17, 2020.

  • Audience polling will be available for discussion groups through the SLEEP 2020 mobile app upon request by the chair.
  • A maximum of 8 participants, including the chair, is allowed.
  • Co-chairs are not permitted.
  • Discussion group chairs will be given the option of providing up to five questions by May 11, 2020.
  • Further details will be provided with discussion group acceptance notifications.
  • The APSS encourages conversations on controversial subjects and pro/con discussions or presentations.
  • These sessions should stimulate interest and discussion with the audience without extensive data presentation or use of audiovisual equipment and without necessarily reaching a conclusion.
  • A question or series of questions should be introduced by the panel of discussants to start the session.
  • A Discussion Group proposal must be presented within the guidelines stated.
  • Proposals that are structured like a Symposium will be considered as such and evaluated with the Symposia proposals.

Symposia 

Symposia sessions are allotted a two-hour time slot to present the latest data and ideas on topics in sleep medicine and sleep research. Symposia may be scheduled beginning at 1:00 PM on Sunday, June 14 through Wednesday, June 17, 2020.

  • Individual presentations, which should be approximately 30 minutes each including questions, should be integrated on the same topic.
  • A maximum of 4 speakers, including the chair, is allowed.
  • A fifth participant may be added if the chair intends only to give a brief introduction.
  • Co-chairs are not permitted.
  • Symposia chairs should be aware that individuals are limited to two invited presentations (Symposia and one-hour Invited Lecture) per meeting to encourage a wide variety of speakers and promote diversity of content at the meeting.
  • If a speaker exceeds this limit, the Program Committee reserves the right to request chairs of accepted Symposia to select a different speaker.
  • To promote diversity within the content of the meeting, research studies should not be submitted for both Symposia and oral abstract presentations.

Rapid-Fire Symposia

Rapid-Fire Symposia sessions should be presented by young scientists. Sessions may be scheduled beginning at 1:00 PM on Sunday, June 14 through Wednesday, June 17, 2020.

  • To increase opportunities for junior investigators, the APSS Program Committee created the Rapid-Fire Symposia to allow junior investigators to present exciting and cutting-edge science. These symposia are geared towards a young cross-section of scientists (senior graduate students, postdocs and junior faculty with a rank of Assistant Professor or below).
  • Rapid-Fire Symposia are allotted a two-hour time slot to present the latest data and ideas on topics in sleep medicine and sleep research.
  • Individual presentations, which should be approximately 20 minutes each including questions, should be integrated on the same topic.
  • A maximum of 6 speakers, including the chair, is allowed.
  • A seventh participant may be added if the chair intends only to give a brief introduction.
  • Co-chairs are not permitted.
  • To promote diversity within the content of the meeting, research studies should not be submitted for both Rapid-Fire Symposia and abstracts.

Additional Submission Information

  • Those speakers who have been confirmed for an accepted session must be the people who actually deliver the presentations; changes in sessions must be reviewed and approved by the APSS Program Committee.
  • In an effort to promote mentorship, session chairs should invite at least one junior faculty member to participate in their course.
  • Speakers are responsible for the information included within their slides and are responsible for obtaining copyright permissions. Speakers will be required to agree to a copyright assignment statement when submitting a session proposal.
  • Speakers will be required to disclose and resolve relationships with commercial interests by March 6, 2020.
  • Chairs for accepted sessions are responsible for providing a detailed agenda and ensuring that faculty submits all required materials by the appropriate deadlines.

All Session Proposals must be submitted online and require the information below:

  • Session Title
    • The APSS reserves the right to edit the session title for marketing purposes. Notifications will be included in the acceptance letter.
    • A title should not exceed 115 characters and should be:
      • Interesting: The title should entice learners to want to know more about the session content.
      • Relevant: The title should be pertinent to the session content.
      • Focused: The title should describe the session content.
  • Target Audience
  • Brief Overview of Session
  • Track
    • Clinical Sleep Science and Practice
      • This category focuses on clinical practice, policy, populations or research with an immediate clinical or direct clinical application.
    • Basic and Translational Sleep and Circadian Science
      • This category includes basic research on the fundamental aspects of sleep and circadian science from animal models to humans as well as translational research on fundamental mechanisms to understand disease and discover treatments.
  • Learning Objectives
  • Educational Content
  • Need Justification
  • Audiovisual Requests
    • Special requests, including internet connections in session rooms, will not be granted. The use of personal laptops is prohibited.
  • Participants/Speakers

Below is the information that must be provided for each session participant.

  • First and Last Name
  • Professional Degree(s)
  • Affiliation(s)
  • Address
  • Phone Number
  • Fax Number
  • Email Address (REQUIRED for all speakers)
  • Membership Status
  • If nonmember, amount of reimbursement requested if eligible (see guidelines below)
  • Presentation Title (MUST be included at time of submission)
  • Disclosure of conflicts of interest by March 6, 2020

The submitting speaker is expected to provide all required information, aside from conflicts of interest, on behalf of the speakers.

Policies, Disclosures, and More

Continuing education credit will be provided to all attendees of all sessions.

This activity, SLEEP 2020, has been planned and implemented in accordance with the accreditation requirements and policies of the Accreditation Council for Continuing Medical Education (ACCME) through the joint providership of the American Academy of Sleep Medicine (AASM) and the Associated Professional Sleep Societies, LLC (APSS). The American Academy of Sleep Medicine is accredited by the ACCME to provide continuing medical education for physicians.

Prior to the activity, each speaker must verbally disclose to their audience that the individual and their spouse (if applicable) have no relevant financial relationship(s) with a commercial interest OR have any relevant financial relations with a commercial interest. The following information must be submitted for each speaker/author:

  • The name(s) of any commercial interest(s) with which the individual and their spouse has relevant financial relationship(s) and the nature of the relationship(s); and
  • A maximum of three (3) citations that reference the best available evidence in support of the topic.

Conflict of Interest disclosures for speakers in Postgraduate Courses, Bench to Bedside, Clinical Workshops, Discussion Groups, Symposia and Rapid-Fire Symposia must be provided by March 6, 2020.

Instructions for submission will be provided upon receipt of notification of acceptance.

Commercial interest(s) is defined as any entity producing, marketing, re-selling, or distributing health care goods or services consumed by, or used on, patients, with the exemption of non-profit, government organizations and non-health care related companies.

Relevant financial relationship(s) is defined as relationships in any amount occurring within the past 12 months that create a conflict of interest.

The nature of the relationship(s) is defined as financial relationships in which the individual or their spouse benefits by receiving income, salary, royalty, intellectual property rights, consulting fees, honoraria, or other financial benefits. Financial benefits are typically associated with roles such as employment, consulting, investigational or contract research, speaking/teaching, membership or advisory committees or review panels, board membership, and other activities from which compensation is received or expected.

Additionally, speakers cannot promote any commercial interests during their presentation. This includes, but may not be limited to, displaying logos and/or advertising in their presentations. Please keep in mind that commercial interests include educational events and materials from which an individual receives honoraria, travel reimbursement or royalties.

If a speaker does not comply with the APSS Conflict of Interest Policy, the speaker will not be permitted to participate in the program and may be banned from participating in future meetings. The APSS Program Committee will review the disclosures of financial relationships and citations to ensure compliance with the requirements stated above.

To comply with some requirements, a presentation outline may be requested from a speaker in advance of the meeting depending on their potential conflicts.

Speakers will be required to disclose any relevant financial relationships with commercial interest verbally during their sessions. Further information and instructions will be provided to speakers in advance of the meeting.

The following guidelines for speaker reimbursements must be adhered to when proposing a session. Session chairs are responsible for ensuring speakers are aware of these guidelines. The APSS encourages chairs to select AASM and SRS members to present at the meeting. These guidelines were created to help offset the expenses associated with nonmembers presenting at SLEEP 2019. A maximum of $2,500 is available for reimbursement expenses for a session regardless of the number of eligible speakers; no exceptions will be made. The honorarium for Postgraduate Course speakers is not included in the $2,500 available for reimbursement expenses for Postgraduate Courses. The APSS meetings department coordinates and manages all issues related to speaker reimbursements.

Note: Nonmember speakers that have participated in a session at the SLEEP meeting within the previous two (2) years are not eligible for reimbursement of expenses, except for lodging and meals. Reimbursement is non-transferrable and will only be paid to the individuals eligible for reimbursement.

By submitting a session proposal, session chairs agree to adhere to the reimbursement guidelines set forth in this document.

Reimbursement Guidelines

AASM/SRS Members

  • One night’s hotel accommodations (Friday for Saturday courses; Saturday for Sunday courses) may be reimbursed. Accommodations will be reimbursed for a standard room at the contracted rate at a hotel that is part of the SLEEP 2020 hotel block. (Postgraduate Courses Only)
  • All AASM and/or SRS member speakers in Postgraduate course are eligible for reimbursement up to $40 for meals on the day of the presentation. (Postgraduate Courses Only)
  • Registration and all travel expenses are the responsibility of the AASM/SRS member speaker.

Nonmembers

  • Complimentary registration for SLEEP 2020 will be processed for each nonmember speaker.
  • Lodging is reimbursed for a maximum of two nights’ accommodations for a standard room at the contracted rate at a hotel that is part of the SLEEP 2020 hotel block. Lodging booked outside of the SLEEP 2020 hotel block will be reimbursed at the single occupancy rate at the headquarter hotel, or the rate at the hotel that was booked, whichever is lower.
  • Airfare and/or train transportation is reimbursed provided reservations are purchased 21 days in advance for economy (coach) seating on common carriers. Receipts must include a date of purchase to be reimbursable.
  • Ground transportation to and from the speaker’s home, the airport and the hotel will be reimbursed. The APSS will reimburse taxi and shuttle fares; the use of the use of limousines and sedans is not reimbursable unless the price is comparable or less than taxi fare.
  • If an individual elects to drive to the meeting in a private automobile rather than fly, he/she will be reimbursed at the current IRS mileage rate within a 300-mile radius.
  • Meals up to $40 will be reimbursed for the day of the presentation (receipts required for reimbursement)
  • Personal expenses such as phone calls, internet, in-room expenses, etc. are the responsibility of the speaker.

Questions?

Questions regarding SLEEP 2020 submissions should be directed to:
Associated Professional Sleep Societies, LLC
Attn: Meeting Department
Phone: (630) 737-9700
Fax: (630) 737-9790
Email: [email protected]