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Opportunities for Trainees

Case Reports for Clinical Trainees Submission Request Form

Extended Abstract Submission Deadline Request Form

There are two opportunities for trainees to present at SLEEP 2018!

Case Reports Accepted from Clinical Trainees

Deadline: December 15, 2017

The APSS Program Committee encourages individuals in clinical training to submit case reports for SLEEP 2018. Case reports present unique, unusual or important clinical observations of interest to clinical sleep medicine practitioners. The deadline to submit a case report is December 15, 2017.

Case reports submitted by clinical trainees will:

  • ONLY be accepted from individuals in a clinical training program
  • BE CONSIDERED for presentation during the lunchtime Challenging Cases session
  • BE INCLUDED in poster presentation sessions
  • BE INCLUDED in the SLEEP abstract supplement; and
  • NOT be categorized and will be in a separate “Case Reports” section of the poster hall.

Individuals must be in clinical training to submit a case report for SLEEP 2018. Training Directors are required to verify that the authors are in clinical training. If the Training Director does not verify that authors are in clinical training, the case report will automatically be rejected.

Submission Guidelines

  1. Case Reports must be submitted in a Microsoft Word document.
  2. Case Reports must conform to the following outline:
    1. Title
    2. Authors and Institutions
    3. Introduction
    4. Report of Case(s)
    5. Conclusion
    6. Support (if any)
  3. The case report body (including the introduction, report of cases and conclusion) is limited to 300 words.
  4. Brand names may not be used in case report titles and are limited to one reference within the body.
  5. There can be no more than fifteen (15) authors per case report.
  6. An individual may be first author on a maximum of two case reports.
  7. Each author must agree to the copyright assignment statement.

The submission process for case reports is different than for abstracts.

You must follow these steps to submit your case report:

  1. Complete the Case Reports for Clinical Trainees Submission Request Form  which is available on the SLEEP 2018 website at www.sleepmeeting.org and submit it along with the case report via email to presentations@sleepmeeting.org by Friday, December 15*. The form and case report must be submitted by December 15; no exceptions will be made to this deadline.
  2. A nonrefundable review fee of $50.00 per submission must be paid at the time the Case Reports for Clinical Trainees Submission Request Form is submitted. This fee will not be refunded if a case report is not accepted.
  3. Notification of whether or not your case report is accepted will be sent via email in February 2018, along with notification if your case has been accepted for presentation during the Challenging Cases session at SLEEP 2018.

*If you do not receive confirmation that your case report was received within three business days, contact the APSS Meeting Department at 630-737-9700.

Extended Submission Dates for Individuals in Their First Year of Training

Deadline to Submit Extended Abstract Submission Form : December 15, 2017

Deadline to Submit Extended Abstract: March 12, 2018

The APSS Program Committee recognizes that many individuals in their first year of training are unable to complete enough research to submit an abstract by the December 15 deadline. In an effort to include this important science in the SLEEP 2018 meeting, the APSS Program Committee will accept abstracts for poster presentation from individuals in their first year of training from December 16, 2017 through March 12, 2018.

Although we will have this extended submission period, you are encouraged to submit your abstract, if at all possible, by the December 15 deadline.

Abstracts submitted from December 16-March 12 will:

  • ONLY be accepted for poster presentation;
  • NOT be categorized and will be in a separate “Trainee Abstract” section of the poster hall; and
  • NOT be included in the SLEEP abstract supplement.

Individuals will only be permitted to submit their abstracts between December 16 and March 12 if they are in their first year of graduate training, postgraduate training or a clinical sleep medicine fellowship. Training Directors are required to verify that the authors are in their first year of training. If the Training Director does not verify that authors are in their first year of training, the abstract will automatically be rejected.

Submission Guidelines

  • Abstracts must be submitted in a Microsoft Word document.
  • Abstracts must conform to the guidelines outlined in the call for abstracts.
  • Case reports will not be considered for extended deadline submission.

The submission process for the abstracts submitted during the extended deadline is different than for abstracts submitted by December 15. You must follow these steps to submit your Extended Deadline Abstract:

  1. Complete the Extended Abstract Submission Deadline Request Form  submit it via email to presentations@sleepmeeting.org by Friday, December 15. This form must be submitted by December 15; no exceptions will be made to this deadline.
  2. A non-refundable abstract review fee of $50.00 per submission must be paid at the time the Extended Abstract Submission Deadline Request Form is submitted. This fee will not be refunded if an abstract is not submitted by the March 12 deadline.
  3. Submit your abstract via email to presentations@sleepmeeting.org between December 15, 2017 and March 12, 2018.*
  4. Notification of whether or not your abstract is accepted will be sent via email by April 23, 2018.

* If you do not receive confirmation that your abstract was received within three business days, contact the APSS Meeting Department at 630-737-9700.