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Session Reimbursement Guidelines

The following guidelines for speaker reimbursements must be adhered to when proposing a session. Session chairs are responsible for ensuring speakers are aware of these guidelines. The APSS encourages chairs to select AASM and SRS members to present at the meeting. These guidelines were created to help offset the expenses associated with nonmembers presenting at SLEEP 2018. A maximum of $2,500 is available for reimbursement expenses for a session regardless of the number of eligible speakers; no exceptions will be made. The APSS meetings department coordinates and manages all issues related to speaker reimbursements.

Note: Nonmember speakers that have participated in a session at the SLEEP meeting within the previous two (2) years are not eligible for reimbursement of expenses.

By submitting a session proposal, session chairs agree to adhere to the reimbursement guidelines set forth in this document.

Postgraduate Courses

The honorarium for Postgraduate Course speakers is not included in the $2,500 available for reimbursement expenses for Postgraduate Courses.

AASM/SRS Members

  • Hotel accommodations will only be provided for AASM and/or SRS member speaking in a Postgraduate Course scheduled for Saturday. Friday night’s accommodations will be reimbursed for a standard room at the contracted rate at a hotel that is part of the SLEEP 2018 hotel block.
  • All AASM and/or SRS member speakers in Postgraduate course are eligible for reimbursement up to $40 for meals on the day of the presentation.
  • Registration and all travel expenses are the responsibility of the AASM/SRS member speaker.

Nonmembers

  • Complimentary registration for SLEEP 2018 will be processed for each nonmember speaker.
  • Lodging is reimbursed for a maximum of two nights’ accommodations for a standard room at the contracted rate at a hotel that is part of the SLEEP 2018 hotel block. Lodging booked outside of the SLEEP 2018 hotel block will be reimbursed at the single occupancy rate at the headquarter hotel, or the rate at the hotel that was booked, whichever is lower.
  • Airfare and/or train transportation is reimbursed provided reservations are purchased 21 days in advance for economy (coach) seating on common carriers. Receipts must include a date of purchase to be reimbursable.
  • Ground transportation to and from the speaker’s home, the airport and the hotel will be reimbursed. The APSS will reimburse taxi and shuttle fares; the use of the use of limousines and sedans is not reimbursable unless the price is comparable or less than taxi fare.
  • If an individual elects to drive to the meeting in a private automobile rather than fly, he/she will be reimbursed at the current IRS mileage rate within a 300-mile radius.
  • Meals up to $40 will be reimbursed for the day of the presentation (receipts required for reimbursement).
  • Personal expenses such as phone calls, internet, in-room expenses, etc. are the responsibility of the speaker.

Bench to Bedside, Clinical Workshops, Discussion Groups and Symposia

AASM/SRS Members

  • Registration and all travel expenses are the responsibility of the AASM/SRS member speaker.

Nonmembers

  • Complimentary registration for SLEEP 2018 will be processed for each nonmember speaker.
  • Lodging is reimbursed for a maximum of two nights’ accommodations for a standard room at the contracted rate at a hotel that is part of the SLEEP 2018 hotel block. Lodging booked outside of the SLEEP 2018 hotel block will be reimbursed at the single occupancy rate at the headquarter hotel, or the rate at the hotel that was booked, whichever is lower.
  • Airfare and/or train transportation is reimbursed provided reservations are purchased 21 days in advance for economy (coach) seating on common carriers. Receipts must include a date of purchase to be reimbursable.
  • Ground transportation to and from the speaker’s home, the airport and the hotel will be reimbursed. The APSS will reimburse taxi and shuttle fares; the use of the use of limousines and sedans is not reimbursable unless the price is comparable or less than taxi fare.
  • If an individual elects to drive to the meeting in a private automobile rather than fly, he/she will be reimbursed at the current IRS mileage rate within a 300-mile radius.
  • Meals up to $40 will be reimbursed for the day of the presentation (receipts required for reimbursement).
  • Personal expenses such as phone calls, internet, in-room expenses, etc. are the responsibility of the speaker.