Banner_sponsorship-exhibitor-page-masterExhibitors

Planning for SLEEP 2018

Exhibitor Registration

Each exhibiting company receives (4) complimentary Exhibit Hall pass registrations per 10’ x 10’ booth rental, with a maximum of 20 complimentary Exhibit Hall pass registrations. These registrations allow entrance to the Exhibit Hall only. Additional Exhibit Hall pass registrations may be purchased, $50 each by May 18, 2018 or $75 on-site, plus administrative fee.
 

On Site Exhibitor Registration Hours

Friday, June 1 4:30pm – 6:00pm
Saturday, June 2 6:30am – 5:30pm
Sunday, June 3 6:30am – 5:30pm
Monday, June 4 6:30am – 5:30pm

The APSS requires exhibitors to register prior to the meeting. If a company representative chooses to register on-site or is not pre-registered, the individual must provide proof of affiliation, such as a business card, and provide payment. Please note that there is a $25 administrative fee per on-site registration and you might expect delays at the exhibitor registration counter.

On-site changes to pre-registered company representatives are to be made by the primary company contact designated on the application. For this reason, it is important to notify the APSS should the primary contact change between applying for exhibit space and the start of SLEEP 2018. No swapping or substituting of badges is approved until permitted by the primary company contact. Please note there is a $25 administrative fee per on-site change.

Exhibitor badges will be distributed at the exhibitor registration counter during SLEEP 2018. Company representatives and meeting attendees must wear a badge in order to enter the Exhibit Hall. Badges must be worn at all times. Altering an exhibitor badge with the insertion of a business card is not permitted. Guest badges will not be issued for exhibitors’ guests.

Early Access for Exhibitors

Booth personnel are permitted access to the Exhibit Hall two hours before and one hour after the official exhibit hours. An exhibit badge is required for entrance. Admittance during move-in or move-out times is limited to those individuals employed by the exhibiting company or directly responsible for installation/dismantling.

Exhibit Colors

Drape colors are blue, white and gray. The aisle carpet color is midnight blue.

Final Program Listing

Each exhibiting company is entitled to one 400-character description of company products and/or services for print in the SLEEP 2018 Final Program. Character limitations for the descriptions will be strictly enforced. Descriptions longer than the allowable limit will be edited by the APSS without approval from the exhibiting company. The company name, city, state/province, country, toll-free number and website will automatically be printed in the program and are not included in the 400-character count. The description should be submitted electronically during the booth application process and must be updated with final edits no later than Monday, March 7, 2018. Company descriptions received after this date will not be included in the Final Program.

Online Exhibitor Listing

The 400-character description for the SLEEP 2018 Final Program will also be listed on the SLEEP 2018 Online Exhibitor Listing. The Online Exhibitor Listing is an electronic directory of SLEEP 2018 exhibitors.  This will go live April 4 and will stay open until September 30. Company descriptions must be updated in your booth console after your application to exhibit has been approved.

Move-in/Move-out

Exhibit move-in will begin on Saturday, June 2 from 12:30pm until 5:00pm, and continue on Sunday, June 3 from 8:00am until 5:00pm. All crates and carts must be removed from the Exhibit Hall by 5:00pm on Sunday. Company representatives may continue working in their booth until 9:00pm on Sunday with prior approval. Exhibit space not occupied by 5:00pm on Sunday, June 3 will be forfeited and crates will be removed at the exhibitor’s expense. Space may be resold or reassigned without refund.

Exhibit move-out may not begin before 1:30pm on Wednesday, June 6 and must be completed by 12:00pm on Thursday, June 7. Packing/dismantling of exhibits in strictly prohibited prior to the official closing time. Exhibit space not cleared by 12:00pm on Thursday, June 7 will be dismantled at the exhibitor’s expense and liability. Exhibitors who do not comply with these times may jeopardize participation at future SLEEP meetings.
 
Note: Move-in/Move-out times are subject to change.

Lead Retrieval

Lead retrieval systems will be available for exhibiting companies. Each badge will have a 1-D bar code that will enable the exhibiting companies to easily gather contact information, including the Physician National Provider Identifier (NPI) number, from the attendees. Detailed information on how to order lead retrieval will be provided in the exhibitor service kit.

Lighting

Overhead or truss lighting systems, attached to the facility steel structure, are permitted ONLY if the exhibit measures 400 square feet or larger. Exhibitors wishing to hang lighting systems will be required to submit the appropriate forms to the International Alliance of Theatrical Stage Employees (I.A.T.S.E.), Local 19 and the APSS Meeting Department. All requests must be reviewed and approved by the APSS.  Lighting instruments, regardless of the type, must be positioned inside the perimeter boundaries of the purchased floor space. Projecting light beams or images outside of the perimeter boundary of the booth (including external aisles) is prohibited. Special effects (spinning, rotating, pulsating) must not interfere with other exhibits or detract from the professional atmosphere of the exhibition. Companies wishing to utilize overhead or truss lighting must note so on their sponsorship application as well as include the appropriate fees as outlined below:

  • 400-599 sq. ft. = $200
  • 600-799 sq. ft. = $250
  • 800-999 sq. ft. = $300
  • 1000-1399 sq. ft. = $350
  • 1400+ sq. ft. = $400

Food and Beverage Handouts

Exhibitors who wish to hand out food and/or beverages from their exhibit space may submit their request in their sponsorship application. This will require the approval of APSS management. Upon approval, exhibitors will be notified and provided with the catering contact information. Companies wishing to distribute food and/or beverage must pay a $500 non-refundable administrative fee.