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Industry Product Theater Guidelines

Provide information regarding your products or services to attendees during a special one-hour presentation at SLEEP 2017.

Exhibiting at SLEEP 2017 is required in order to host an Industry Product Theater.

Available Dates and Times

The following dates and times are available*:

Monday, June 5 - 12:30pm – 1:30pm

Tuesday, June 6 - 12:30pm – 1:30pm

Wednesday, June 7 - 12:30pm – 1:30pm

*Presentations may not begin earlier than the times indicated above; registration may not begin before 12:00pm.

Industry Product Theater Sponsorship Fee

The sponsorship fee for hosting an Industry Product Theater is $20,000 per day. The sponsorship fee is due with submission of the application. The sponsorship fee includes: boxed lunches with beverages for 150 attendees, one product theater set classroom-style for 150, a standard audiovisual package, a podium and one (1) six-foot, skirted table at the back of the room for promotional materials or food and beverage, one complimentary rental of the pre-registration mailing list, one 1/3 page ad in the SLEEP 2017 Final Program (placement is at the discretion of the APSS), inclusion in one SLEEP 2017 Pre-Meeting E-Blast that goes out to all pre-registered attendees (email is distributed by the APSS and content is at the discretion of the APSS) and a listing in the SLEEP 2017 Mobile App.

Submission Deadline

Applications for Industry Product Theaters must be submitted to the APSS Meeting Department by March 8, 2017. Applications will be accepted after this date if the SLEEP 2017 meeting can support additional sessions based on submissions that have already been received and accepted. Details of the final logistics for Industry Product Theaters must be submitted to the APSS Meeting Department no later than March 29, 2017.

Industry Product Theater Deadlines

March 8, 2017 - Deadline to submit Industry Product Theater Application

March 15, 2017 - Deadline to submit cancellation for Industry

March 29, 2017 - Deadline to submit logistical information for Industry Product Theater to the APSS

Selection and Scheduling Procedures

Industry Product Theater applications are reviewed and accepted by the APSS management on a first-come, first-served basis. The availability of Industry Product Theaters is limited; sponsors are encouraged to submit their applications as soon as possible. The APSS does not guarantee that the Industry Product Theaters will be unopposed. The APSS reserves the sole right to accept or reject any application, as well as to schedule the Industry Product Theaters. Notification of acceptance and assigned date/time will be provided in writing within 14 business days from the receipt of the application.

Cancellation

Notice of cancellation must be submitted in writing. The cancellation of an Industry Product Theater that has been accepted is entitled to a refund equal to 30% of the total sponsorship fee provided notice is received prior to March 15, 2017. Cancellations after March 15, 2017 are not entitled to a refund.

Continuing Medical Education

Continuing Medical Education (CME) credit is not provided by the APSS or the American Academy of Sleep Medicine for Industry Product Theaters. Companies may not offer CME for their presentations.

Food and Beverage

Boxed lunches will be provided for 150 attendees.

Audiovisual

A standard audiovisual package will be included in the Industry Product Theater fee. All materials will be set-up by the SLEEP AV Company and include: screen, LCD projector, podium microphone, aisle microphone, and table microphone. Any additional audiovisual equipment is the responsibility of the sponsor. Any additional audiovisual equipment or labor must be ordered from the SLEEP 2017 audiovisual provider.

Signage

The APSS allows ONE sign measuring no larger than 24” W x 36”H to be placed in the registration area at the Hynes Convention Center up to one day prior to the scheduled Industry Product Theater, as well as ONE sign measuring no larger than 24”W x 36”H to be placed outside of the Industry Product Theater on the day of the scheduled Industry Product Theater. Organizers of an Industry Product Theater may provide additional signage in their exhibit booth. Signage may not be placed in any other locations. All signage must receive APSS approval prior to print. Flyers or handouts are prohibited unless prior approval is obtained.

Promotion

Industry Product Theater organizers have the following opportunities to advertise an event: hotel door drops, mailing list rental of SLEEP 2017 meeting attendees, mailing list rental of AASM/SRS membership lists and advertising in the SLEEP 2017 Final Program, Journal of Clinical Sleep Medicine and journal SLEEP. The APSS requires that any and all promotion of Industry Product Theaters receive APSS approval. Promotional materials include but are not limited to: invitations, announcements, solicitations, advertisements and signage. Contact the APSS Meeting Department or visit the SLEEP 2017 website at sleepmeeting.org for additional information on promotional opportunities.

Use of APSS and SLEEP 2017 Name and Logo

The APSS and SLEEP 2017 name, logo, acronym and any reference to the meeting are proprietary and may not be used in signs, advertisements or promotions without consent and approval by the APSS. This guideline applies before, during, and after the SLEEP 2017 meeting.

Application to Sponsor Industry Product Theater