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Executive Suite Guidelines

We invite you to submit an application for an Executive Suite. Exhibiting at SLEEP 2018 is a requirement in order to rent one of the Executive Suites. In addition to the standard sponsorship rules and regulations, the following regulations will apply:

Available Dates and Times

Rental of an Executive Suite will grant exhibitors access during the following times:

Dates & Times
Monday, June 4 9:15am – 5:00pm
Tuesday, June 5 9:00am – 5:00pm
Wednesday, June 6 9:00am – 1:30pm

One key will be issued to the exhibiting company; this will be the ONLY key for the suite. All catering and cleaning orders will require an exhibitor to be present to unlock the room and the exhibiting company will be responsible for any fees for unlocking the door should the key be lost.

Rental Fee

The rental fee for an Executive Suite is $7,500 for applications submitted by March 7, 2018 or $9,500 for applications submitted between March 7 and April 18, 2018 – for a 3-day rental. Suites may not be rented on a “per day” basis. The payment is due with submission of the application. The rental fee includes: one 18’Wx18’H (approximately) carpeted meeting space with 8’ high grey hard walls (no ceiling), one lockable door, and a small identification sign posted on the door listing the company name and suite number.

Safety & Design Regulations

The suite may NOT be used for empty crate storage. Graphics may NOT be placed on the outside walls and/or door. Hanging signs will not be permitted above the suites.

Submission Deadline

This opportunity has limited availability; applications will be reviewed on a first-come, first-served basis. Applications for Executive Suites should be submitted to the APSS Meeting Department by March 7, 2018 to receive the discount, but no later than April 18, 2018.

Cancellation

The cancellation of an Executive Suite is entitled to a refund equal to 20% of the total sponsorship fee. Written cancelation must be received prior to March 28, 2018. Cancellations after March 28, 2018 are not entitled to a refund.

Continuing Medical Education

Continuing Medical Education (CME) credit is not provided by the APSS or the American Academy of Sleep Medicine for Executive Suites. Companies may not offer CME for their presentations and/or suite activities.

Food and Beverage

Exhibitors may place food and beverage orders to be delivered to their suite; any food and beverage must be ordered through the Hynes Convention Center.

Audiovisual

Any necessary audiovisual equipment is the responsibility of the exhibitor. All audiovisual equipment or labor (i.e., microphones, laser pointers, screens, etc.) must be ordered from the SLEEP 2018 audiovisual provider.

Signage

The APSS will provide ONE small, identification sign measuring no larger than 5”W x 12”H to be placed on the door of the Executive Suite. Exhibitors with an Executive Suite may provide additional signage in their exhibit booth directing attendees to their suite and one sign measuring no larger than 24”Wx36”H to be placed directly outside of the suite. Signage may not be placed in any other locations. All signage must receive APSS approval prior to print.

Questions

All questions regarding Executive Suites may be directed to Chris Waring, National Sales Manager, at (630) 737-9731 or cwaring@aasmnet.org.