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SLEEP 2009 - Seattle, June 6-11, 2009
ABSTRACT INFORMATION

Important Dates and Deadlines for SLEEP 2009 Abstract Submission:

October 31, 2008 Online site is available for abstract submission
December 15, 2008 Deadline for abstract submissions
February 2009 Acceptance notifications for abstracts are sent via e-mail
February 2, 2009 Deadline to withdraw an abstract submission

To submit an abstract of investigative work, carefully review all abstract submission information. Case reports are not appropriate and will not be considered.

Authors are required to write an original abstract that fulfills accepted criteria for copyright purposes.

Accepted abstracts will be published and copyrighted in a special issue of the journal SLEEP. By submitting an abstract, all authors attest that the abstract submitted has not been previously published elsewhere and transfers, assigns, or otherwise conveys all copyright ownership, including any and all rights incidental thereto, exclusively to the Associated Professional Sleep Societies, LLC as publisher of the journal SLEEP. If an author chooses to submit information from an abstract that has previously been presented and/or published, all data must be updated, current, and rewritten in a manner that does not infringe on copyright laws.

Abstracts will be accepted for presentation in either an oral presentation format or poster presentation format. Oral presentations involve a 10-minute presentation followed by 5 minutes for questions. All oral presentation speakers are required to upload their presentation(s) to the network server in the Speaker Ready Room. Further information and instructions will be provided in advance of the meeting. The Program Committee reserves the right to assign abstracts that are not selected for an oral presentation to a poster presentation.

Poster presentations involve display of a poster for one day. Use of laptops during poster only presentations is prohibited. Posters should be clear and organized for viewing, measuring no larger than 4’ x 4’. Logos promoting commercial companies are prohibited. Posters must be set up by 8:00 a.m. on the day of the presentation and remain on display until 4:45 p.m. The presenting author of the poster abstract will be assigned a time slot at which he/she is expected to be physically present at the poster display to answer questions. Selection of the poster presentation type at the time of submission indicates that you are only interested in presenting your work in this format. The Program Committee will not designate any abstract submitted for poster presentation as an oral presentation.

Submission of an abstract constitutes the commitment of at least one author to present the abstract as accepted, regardless of presentation type or day/time assigned. An individual may be first author on a maximum of two abstracts. Expenses associated with the preparation, submission and presentation of an abstract are the responsibility of the author/presenter.

All abstracts are peer-reviewed and scheduled at the sole discretion of the APSS Program Committee. Notice of acceptance will be sent to the contact author via e-mail in February 2009. Abstracts will not be accepted for presentation if they fail to reflect acceptable scientific methodology, if the data or statistical analyses do not justify the conclusions, if they lack sufficient scientific or clinical merit, or if no data are included.

There can be no more than ten (10) authors per abstract and must not exceed 300 words. Included in the word count are the following: introduction, methods, results, and conclusion. The four abstract sections may not be substituted with different terminology. References, tables, figures or any other graphics are not permitted. The contact author must disclose and resolve any significant conflicts of interest on behalf of all authors included on the abstract. Brand names may not be used in abstract titles and are limited to one reference within the abstract body. Abstracts that do not meet all of the specifications will be automatically rejected.

All abstracts must be submitted electronically via the SLEEP 2009 Web site. Online submission will be live beginning October 31, 2008. A non-refundable abstract review fee of $50 per submission must be paid at the time of submission. The final deadline to submit is December 15, 2008; the deadline will not be extended under any circumstances. Authors are encouraged to submit abstracts early; you will be able to revise, edit, and preview your abstract until the close date of December 15, 2008. Please review your work for accuracy; abstracts will be printed exactly as submitted. Due to the high number of abstracts anticipated, copy/editing of your abstract will not be permitted. In order to withdraw an abstract, the author of the abstract must provide written notification to the APSS Meeting Department by February 2, 2009. The APSS will not refund the review fee for withdrawn abstracts.

Please remember the following when submitting your abstract for SLEEP 2009:
  1. Abstracts must conform to the following outline:
    1. Title
    2. Authors and Institutions
    3. Introduction
    4. Methods
    5. Results
    6. Conclusion
    7. Support (optional)
  2. The abstract body (including the introduction, methods, results, and conclusion) is limited to 300 words.
  3. Brand names may not be used in abstract titles and are limited to one reference within the body.
  4. There can be no more than ten (10) authors per abstract.
  5. An individual may be first author on a maximum of two abstracts.
  6. Each author must disclose and resolve all significant relationships with commercial companies.

Conflict of Interest Policy
Prior to the presentation, each speaker/author must disclose to his/her audience that the individual either has no relevant financial relationship(s) with a commercial interest OR has any relevant financial relations with a commercial interest. During the online submission process, the following information must be submitted for each author in order for a proposal to be considered complete:
  • Name of the individual
  • Name of the commercial interest with which the individual has a relevant financial relationship and the nature of the relationship
  • A maximum of three (3) citations that reference the best available evidence in support of the topic
A relevant financial relationship(s) is defined as relationships in any amount occurring within the past 12 months that create a conflict of interest.

A commercial interest is defined as any proprietary entity that produces healthcare goods, services or support, with the exemption of non-profit, government organizations, and non-healthcare related companies.

The nature of a relationship is defined as financial relationships in which the individual benefits by receiving income, salary, royalty, intellectual property rights, consulting fees, honoraria, intellectual property rights, or other financial benefits. Financial benefits are typically associated with roles such as employment, consulting, investigational or contract research, speaking/teaching, membership or advisory committees or review panels, board membership, and other activities from which compensation is received or expected.

If a speaker/author does not comply with the APSS Conflict of Interest Policy, the speaker will not be permitted to participate in the program. The APSS Program Committee will review the disclosures of financial relationships and citations to ensure compliance with the requirements stated above.

New this year: Speakers will be required to disclose any relevant financial relationships with commercial interest verbally during their sessions. Further information and instructions will be provided in advance of the meeting.

Authors must select a primary abstract category at the time of submission. An author may select a secondary category if appropriate.

SLEEP 2009 Abstract Categories

  1. Neuroscience
  2. Physiology/Phylogeny/Ontogeny
  3. Pharmacology
  4. Circadian Rhythms
  5. Pediatrics
  6. Aging
  7. Sleep Deprivation
  8. Sleep Disorders – Breathing
  9. Sleep Disorders – Narcolepsy/Hypersomnia
  10. Sleep Disorders – Insomnia
  11. Sleep Disorders – Parasomnias
  12. Sleep Disorders – Movement Disorders
  13. Sleep Disorders – Neurologic Disorders
  14. Sleep in Medical Disorders
  15. Sleep in Psychiatric Disorders
  16. Instrumentation & Methodology
  17. Healthcare Services, Research & Education
  18. Molecular Biology & Genetics
  19. Behavior, Cognition & Dreams

Awards

The Sleep Research Society and American Academy of Sleep Medicine offer awards in the following areas:

  • SRS Young Investigator Award
  • SRS Trainee Travel Award Based on Merit
  • AASM Young Investigator Award
  • AASM Section Investigator Award

Click here for more information on eligibility and consideration for these awards.

Previous Abstract Supplements